Employer: Charlotte Latin School
Location: Charlotte, NC
Employment Type: Full-time
This position will provide assistance to students, families, faculty, staff, administrators, and guests.
Essential Duties and Responsibilities...
• Attendance Coordinator
• Monitor, record, and report all attendance in school databases
• Work closely with Deans, nurses, counselors, and Registrar for attendance issues
• Communicate attendance messages to teachers, students, and parents
• US Office Reception
• Welcome guests and direct them to appropriate meetings and interviews
• Assist faculty, staff, students, parents, and guests with general questions and requests for the US Office
• Manage Upper School student parking stickers and maintain records
• Assist students needing school documents for driving permits and licenses
• Ensure the office, phones, and email are covered during the school day
• US Office Admin
• Assist as needed with calendar/scheduling of meetings for Upper School Head
• Assist as needed with daily schedules and materials prepared for substitute teachers
• Manage office, classroom, and copy machine supplies for teachers and staff
• Assist with the incoming and outgoing mail for Upper School
• Work with Registrar in maintaining student files
• Other
• Keep US Head apprised of Upper School news and appropriate personnel matters
• Provide support for occasional events hosted for parents by the Upper School Office, including those held outside of workday hours
• Monitor faculty and students during emergencies, providing support as needed during lockdowns and drills
• Perform other duties as needed
Education and Experience:
• An associate degree is required
• Strong computer skills, specifically Google Suite, Microsoft Office, and Veracross
• Three or more years of experience in an office support role
Skills
• Excellent time management skills with the ability to manage multiple projects and meet multiple deadlines
• Ability to work independently and within a team
• Strong verbal and written communication skills, including competency using English grammar
• Consistently practices good customer service
• Performs work with a constant awareness of improving processes necessary for positive growth
• Adheres to the highest level of professionalism by demonstrating honesty, integrity, and maturity
• A philosophical alignment with our core values and curriculum, which can be found on our website: www.charlottelatin.org , including a commitment to promoting diversity, equity, and inclusion
Working Conditions and Environment
• Intermittently lift, carry, push, and pull up to 25 pounds
• Continuously see, sit, balance, grasp, and have repetitive use of arms, wrists, hands, and fingers; and some fine finger dexterity
• Frequently talk and hear
• Intermittently stand, stoop, bend, twist, crouch, kneel, crawl, walk, climb stairs, step stools and ladders, operate foot and hand controls, squeeze, and reach above shoulders
• Exposure to dust, chemicals, fumes, flammables, grease, dirt, stacked materials, electrical equipment, machinery, low to medium noise levels, and moderate indoor temperatures of heat and cold
• Long or odd hours, as needed