Job Description
Columbus City Schools is recruiting candidates to take the Secretary II exam and join the eligible list for future openings. The role provides secretarial and clerical support, including handling communications and records, coordinating clerical work, and performing office tasks.
Responsibilities
• Under direction, is responsible for (a) serving as a secretary to a director or a principal in those instances where there is no need to take or transcribe dictation; (b) supervising a small group of clerical workers; or (c) acting as a clerical subject matter specialist requiring at least one (1) year of on-the-job training; performs related duties as required
• Operates a personal computer to obtain, process, or file data and information
• Operates a computer desktop and computer keyboard
• Answers all incoming calls, retrieves voicemail messages, transcribes detailed messages, covers other department phones on an as needed basis
• Interviews office and telephone callers and endeavors to resolve minor problems and furnish requested information
• Classifies, sorts, and files various data, records, and reports alphabetically and numerically
• Initiates telephone calls to obtain or issue information
• Plans and schedules own work activities to accomplish necessary objectives
• Types letters, memoranda, records, reports and other documents from clear copy, rough draft and other sources
• Notifies personnel of visitors or callers
• Proofreads documents for accuracy
• Supervises and/or coordinate activities or workers engaged in performing clerical duties
• Issues various office correspondence and communications to appropriate personnel
• Sorts, distributes and/or delivers mail, packages or supplies
Skills
• Any combination of training and experience equivalent to completion of the twelfth school grade and three (3) years of typing and/or word processing experience
• Intermediate level secretarial skills including, Spelling, Name & Number Comparison, Reading Comprehension, Sentence Clarity, Proofreading,Word, Excel and Outlook
Company Overview
• Columbus City Schools, established in 1845, is Ohio’s largest school district, serving the needs of more than 51,000 students in 109 schools. It was founded in 1845, and is headquartered in Columbus, Ohio, USA, with a workforce of 5001-10000 employees. Its website is https://www.ccsoh.us.