Job Description
Job Class: 1822, Administrative Analyst
Salary Range: $105,123.20-$127,670.40/annually
Appointment Type: Permanent Exempt (what does this mean?)
Length of Appointment: 3 years
Calendar: Full Time / Full Year
Who We Are
The San Francisco Unified School District (SFUSD) is the seventh largest school district in California, serving more than 50,000 students who speak more than 44 documented languages across 121 schools in the city of San Francisco every year. We aim for every student who attends SFUSD schools to discover his or her spark, along with a strong sense of self and purpose, and that all students graduate from high school ready for college and career, and equipped with the skills, capacities and dispositions outlined in SFUSD’s Graduate Profile. Every day in our quest to achieve this mission we provide each and every student the quality instruction and equitable support required to thrive in the 21st century.
What It Means to Work Here
The SFUSD community is unified by our Core Values:
• Student-centered: We put students’ needs first
• Fearless: We persist through challenges
• United: We celebrate and build on each other’s strengths
• Social Justice: We stand with those most vulnerable in our community
• Diversity-driven: We respect and seek to understand each person
We are also inspired by Vision, Values and Guardrails which captures our aspirations and vision for the future of public education in San Francisco. Alongside the District’s strategic plan. SFUSD is reimagining how public education will change over the next decade to meet the dynamic future of San Francisco. As a CORE district, SFUSD is also a leader in critical systems change for more comprehensive school accountability and innovations that help strengthen the instructional core, which is the foundation of our strategic plan and goals.
Who We Want
We want talented people from diverse backgrounds and experiences, who are inspired by our mission, steeped in equity, and who are motivated to unleash our children’s potential. We want people who are strong collaborators, skilled communicators, and problem solvers who are comfortable in a community of continuous learning.
The SFUSD Bond Program manages capital expenditures associated with SFUSD’s voter authorized bond measures. In November 2016, voters approved a $744 million General Obligation Bond to fund the modernization of existing school sites and the construction of a new school campus in Mission Bay. Also, San Francisco voters authorized a $790 million Bond on the November 5, 2024 General Election ballot. These projects are managed by the Bond Leadership Team and a team of ten project managers, with the support of program and construction management consultant teams. Under direction from the Bond Leadership team, the project analyst provides critical support for the design, planning, and construction of capital projects for SFUSD’s voter approved bond measures, as well as with engagement and communication with SFUSD constituents and the public.
Essential Duties
The duties specified below are representative of the range of duties assigned to the job code/class and are not intended to be an inclusive or exhaustive list.
As the Project Analyst, you will report to the Bond Program Communications Director, and be a part of the SFUSD Bond Program team. You will support transformational work to deliver on the promises outlined in SFUSD’s voter-approved school facilities bond measures. We want someone who will be ready to jump into the world of school capital projects with ambition and aptitude for learning and growing in this industry. This role will have two main areas of focus:
Project Support and Analysis:
• Provide construction project analytical support, budget development, and evaluation to PreK-12 school capital projects through complete capital project delivery life cycle, including design, bid, construction, and closeout.
• Support the public bidding and contracting process for informal and formal construction bid packages development, advertising, award, and analysis.
• Provide information to departmental personnel for reports and program implementation.
• Assist in development and evaluation of policies, which includes reviewing construction consultant proposals and preparing documents for Board of Education approval.
• Monitor and track project progress and expenditures and reports out on findings.
• Maintain contract files, and other contract documents and certificates, and monitors validity of documents
• Input data and help generate reports, including graphs and charts
Communications and Community Engagement:
• Support the creation and organization of materials and resources for community engagement
• Assist in generating presentations to school sites and the community, as well as provide logistical support and staffing for community meetings and events (including in evenings and on weekends)
• Communicate effectively in writing, verbally, and contextually to a variety of audiences (e.g., staff meetings, executive briefings, public board meetings, memos).
• Update website pages related to project pages, bidding, and other public-facing information; update and maintain information on other platforms as needed, such as social media and email marketing services
• Help to create and maintain outreach materials, including but not limited to digital and print newsletters, flyers, postcards, and multimedia videos
• Performs other related duties as assigned
The strongest candidates will have:
• Confirmed interest in construction project analysis, architecture, urban design, or capital programs.
• Knowledge of: Principles and processes of capital projects, construction or construction management, public finance, project management, and K-12 architecture; practices and principles public construction contracting.
• Ability or Skill to: Perform routine research; collect, research, and analyze data; interact with departmental personnel to obtain and furnish information on projects and procedures; prepare and write reports and proposals; use Smartsheet and Bluebeam Revu.
• Uses computer based project and program management systems, including GSuite, Bluebeam, and Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint).
• Knowledge of San Francisco’s public schools/urban public schools and a passionate belief in SFUSD’s commitment to instructional leadership as a lever toward delivering on the SFUSD Graduate Profile
• Strong analytics and systems thinking necessary to interpret data to inform goals and strategy, as well as build infrastructure where none exists
• Ability to work effectively across multiple functions and roles within a complex organization
• A proven record of effectively planning, organizing and using resources to take action and achieve goals
• The ability to learn quickly and adapt as needed in a fast-paced environment
• Outstanding organizational skills and exceptional attention to detail
• A flexible, “can do” work ethic with a focus on identifying challenges and proactively working to find solutions while maintaining a bigger picture lens and focus on what can be delivered instead of what cannot be done
• Excellent data analysis skills and experience synthesizing data to drive action steps
• Strong interpersonal skills and the ability to build effective working relationships with senior level district staff and colleagues
• Effective written and verbal communication and the ability to clearly communicate complex, bureaucratic processes to a variety of audiences
• Ability to define and implement effective HR business practices
• Ability to work effectively in difficult situations that involve confidential and sensitive matters
• Strong computer skills including Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) and GSuite (Google Docs, Slides, Sheets, Forms)
Minimum Qualifications
Education & Experience
• Possession of a baccalaureate degree from an accredited college or university, and one (1) year full-time equivalent experience performing professional-level analytical work. Qualifying professional-level analytical work includes analysis, development, administration, and reporting in major programs and functions of an organization in areas such as budgets, contracts, grants, policy, or other functional areas related to the duties of positions in the 182X Class series.
Substitution
• Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major coursework in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in the Class series may be substituted for the required one (1) year of experience.
• Additional experience as described above may be substituted for the required degree on a year-for-year basis (up to a maximum of 2 years). Thirty (30) semester units or forty-five (45) quarter units equal one year.
What We Offer
SFUSD offers a competitive salary of $105,123.20-$127,670.40/annually commensurate with experience in a similar position. We offer a comprehensive benefits plan including dental and vision plans, a defined benefit pension plan, disability, life insurance, flexible spending account options and vacation time. We also offer an inclusive and equity-centered environment where we encourage staff to bring their whole selves to work.
How to Apply
• Visit https://jobs.sfusd.edu/ and create a new account to begin your application.
• You will be prompted to electronically attach a letter of interest, resume, list of professional references and any applicable credentials or licenses
• Our Human Resources team will then review your entire application to determine your eligibility status and contact you directly should you move forward in the process
• Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from SFUSD and CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept SFUSD and CCSF mail from the following addresses (@sfusd.edu, @sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).
Verification
Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/how-verify-education-requirements.
Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification from this and future job opportunities with the San Francisco Unified School District.
Nondiscrimination Statement and Grievance Procedures:
San Francisco Unified School District prohibits discrimination, harassment, intimidation, sexual harassment and bullying based on actual or perceived race, color, ancestry, nationality, national origin, immigration status, ethnic group identification, ethnicity, age, religion, pregnancy, childbirth, termination of pregnancy or lactation, including medical conditions or recovery, parental, marital, and family status, reproductive health decision making, physical or mental disability, medical condition, sex, sex stereotypes, sex characteristics, sexual orientation, gender, gender identity, gender expression, military or veteran status, or genetic information, or association with a person or group with one or more of these actual or perceived characteristics, or any other basis protected by law or regulation, in its educational program(s) or employment.
Any person may report discrimination, including sex discrimination, sexual harassment, or discrimination on the basis of a physical or mental disability (whether or not the reporting person is alleged to be the victim of the discriminatory conduct) in person, by mail, by telephone, or by email, using the contact information for the District's Title IX Coordinator.
District Title IX Coordinator:
Eva Kellogg
Office of Equity
555 Franklin Street, 3rd Floor
San Francisco, CA, 94102
415-355-7334 or equity@sfusd.edu
For more information and the District's nondiscrimination policy, please review Board Policy 4030. For more information about the District's Sexual Harassment policy, please review Board Policy 4034.