Job Description
Job Information
State of Tennessee Job Information
Opening Date/Time 10/15/2026 12:00AM Central Time
Closing Date/Time 10/21/2026 11:59PM Central Time
Salary (Monthly) $2,372.00 - $3,554.00
Salary (Annually) $28,464.00 - $42,648.00
Job Type Full-Time
City, State Location Nashville, TN
Department Mental Health and Substance Abuse Services
LOCATION OF (2) POSITION(S) TO BE FILLED: DEPARTMENT OF MENTAL HEALTH & SUBSTANCE ABUSE SERVICES, DAVIDSON COUNTY
This position is located at Middle Tennessee Mental Health Institute
This classification of Admission Clerk at MTMHI currently has an approved hiring rate of $3,250 monthly/$39,000 yearly.
This is an on-site position.
This position requires a criminal background check. Therefore, you may be required to provide information about your criminal history in order to be considered for this position.
Qualifications
Education and Experience: Education equivalent to graduation from a standard high school.
Necessary Special Qualifications: A valid motor vehicle operator license may be required; some positions may require a valid motor vehicle operator's license with a FOR HIRE (F) endorsement.
Overview
Manage and process patient admissions efficiently while ensuring accuracy and compliance with hospital policies. This position plays a key role in maintaining hospital operations by coordinating referrals, tracking admissions, and ensuring data integrity in hospital systems.
Responsibilities
• Process and track patient admission referrals through Patient Bed Matching (PBM).
• Prepare admission paperwork and issue ASA Bed Confirmations to support timely patient placement.
• Monitor pending referrals and update referral status using the ECR referral widget.
• Enter and maintain accurate patient information in AVATAR, ensuring duplicate Medical Record Numbers (MPI) are avoided.
• Verify that patients are assigned to the correct unit and attending physician.
• Review the Admit Book and related reports to ensure admission information is accurate and complete.
• Interview walk-in clients and communicate with the mobile crisis team regarding admission needs.
• Communicate admission updates and required information to staff using computer systems and verbal communication.
• Follow established admission policies and procedures to support an organized and efficient admissions process.
• Complete all required annual competency training.
Competencies (KSA's)
Competencies
• Instills Trust
• Interpersonal Savvy
• Manages Conflict
• Customer Focus
• Action Oriented
Knowledge
• Customer and Personal Service
• Clerical
Skills
• Time Management
• Learning Strategies
• Instructing
• Critical Thinking
• Reading Comprehension
Abilities
• Multilimb Coordination
• Multilimb Strength
• Limb and/or Full Body Coordination
• Speech Clarity
• Written Comprehension
Tools & Equipment
• Computer
• Electronic Devices
• General Office Equipment
• Various Medical Equipment and Devices
TN Driver Standards
State of Tennessee positions that may involve driving responsibilities require candidates to meet the following minimum driver qualifications:
• A valid driver's license
• For the past five years, the candidate's driver record must not have record of the following violations: driving under the influence (DUI), reckless driving, license suspension for moving violations, more than 4 moving violations.
Please include your Driver's License Information under the Licenses and Certifications section of your application.
• Agencies may allow an exception based on other factors.