Job Description
Attendance Clerk
Collects and maintains student attendance information at the assigned site; meeting district, state and federal requirements relating to attendance processes including parent notification; preparing and distributing attendance reports and materials; providing clerical support at school site; and communicating various information regarding activities.
Essential Duties
• Receives, inputs and logs all student absences and tardiness, into an automated system.
• Issues passes to students that arrive late to school and enters into computer program with reason for tardiness.
• Calls parents to notify about and determine reason for student's absence. Requests and give routine information to parents and school district personnel regarding absences and tardiness.
• Prepares and mails letters to parents notifying them of their child's excessive absences and/or lateness.
• Distributes daily Do Not Admit (DNA) list to building administrators and teaching staff and maintains copies in office.
• Retrieves data and compiles information from manual and automated files for the preparation of routine reports and correspondence regarding attendance.
• Prepares daily, weekly and/or monthly attendance reports and submits to designated administrators or school district personnel.
• Issues and processes all requests for early dismissal and ensures parental consent.
• Requests homework for students that are absent or in ISS from teachers to give to students.
• Promotes the success of substitute teachers by printing off daily attendance sheets and enter attendance into TERMS for substitute teachers.
• Maintains files of school district attendance records.
• May distribute medications to students when no nurse is present at the school.
• Performs various clerical duties including answering phones, greeting and screening visitors, making copies, etc.
• Performs other duties as assigned.
Job Specifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.
Minimum Qualifications (Knowledge, Skills and/or Abilities Required):
• High school diploma or GED required PLUS one of the following
• Associates degree or higher
• Completed at least two (2) years (48 credit hours) of study at an institution of higher education
• Passed the OGET
• Passed the ETS Parapro Assessment (with a score of 455 or better) or the WorkKeys Assessment (with a score of 4 or better on all three parts)
• Bilingual interpretation and translation skills preferred.
• Good knowledge of office terminology, procedures and equipment.
• Working knowledge of computer software applications to produce various formats, such as correspondence and reports.
• Ability to understand and carry out oral and written instructions.
• Ability to establish and maintain effective working relationships with students, parents and school personnel.
• Excellent verbal and written communication skills.
• Ability to use computer applications such as spreadsheets, word processing, email and database software (Microsoft Office Suite).
• Accuracy; discretion; tact; courtesy; good judgment; reliability.
Working Conditions and Physical Requirements:
• Able to sit and/or stand for extended periods of time,
• Exhibit manual dexterity to enter data into a computer,
• Ability to see and read a computer screen and printed material with or without vision aids,
• Hear and understand speech at normal classroom levels, outdoors and on the telephone,
• Speak in audible tones so that others may understand clearly in normal classrooms, outdoors and on the telephone,
• Physical agility, able to bend, stoop, sit on the floor, climb stairs, walk and reach
• Ability to lift, push, pull up to 25 pounds
Oklahoma City Public Schools