Job Description
TITLE: Technical Services Secretary
QUALIFICATIONS:
• Excellent customer service skills.
• A reasonable degree of proficiency in typing and operation of common office equipment.
REPORTS TO: Director of Technical Services
JOB GOAL: To work efficiently within the organizational structure of
the Technical Services department as a
secretary.
PERFORMANCE RESPONSIBILITIES:
• Prepares correspondence, reports, notices, and recommendations as required.
• Places, receives and routes incoming calls.
• Obtains, gathers, and organizes pertinent data as needed.
• Orders and maintains supplies as needed.
• Welcomes visitors and assists their needs.
• Maintains and monitors department budget. Opens new purchase orders and pays invoices against purchase orders.
• Works with department head to gather quotes and develop new budgets for upcoming year.
• Track software distribution. Ensure software is assigned and recorded appropriately.
• Collect and verify documentation of time worked and time off.
• Schedule and return defective parts through UPS/FedEx.
• Open and distribute incoming mail.
• Barcode and enter new equipment received in the department into the inventory system.
• Record changes of location in the inventory system as equipment is distributed or moved.
• Maintain equipment inventory.
• Other duties as as assigned.
TERMS OF EMPLOYMENT: Twelve months.
EVALUATION: Performance of this job will be evaluated annually in accordance with provisions of the Board's policy on Evaluation of Support Personnel.
Approved by: Date:
Reviewed and agreed to by: ü Date:
(Signature)
Putnam City School District I-1, Oklahoma 1 of 1
May, 2016