Job Description
10 - Month position
Level 4
Qualifications
• Minimum education of a high school diploma or its equivalent is required, with additional preparation and/or college work related to secretarial training preferred
• Experience as a receptionist or secretary preferred
• Computer skills and/or experience required
• Typing and/or keyboarding skills required
• Working knowledge of standard office machines required
• Communication and interpersonal skills
• Possession of the knowledge, skills, and abilities necessary to perform the essential functions of the position
• Such alternatives to the above qualifications as the Board of Education may find appropriate or acceptable
Fair Labor Standards Act Status: Non-Exempt
Reports To
Building Principal
Job Goal
Provide skillful and productive operation of the office in order to assure a positive impact on the Independence School District's educational program and students' success.
Performance Responsibilities For District Office Personnel
• Performs various office management tasks
• Operates computers, copiers, ten-key adding machines, office machinery and equipment with a high degree of skill
• Maintains files/records, confidential and general correspondence, memos, statistical data, reports, and other office forms as assigned.
• Performs duties to achieve high levels of customer service
• Answers telephone in a pleasant and respectful manner and routes calls to appropriate personnel
• Deals courteously with visitors, parents, students, and staff
• Cooperative, flexible and shows good judgement/discretion in interpersonal interactions
• Represents self, school and District positively
• Responds in a timely manner to informational requests
• Performs budgeting, requisitioning, and bookkeeping tasks as necessary, following established District policies and procedures
• Demonstrates good safety practices and adheres to all District rules, regulations and policies
• Performs other duties as assigned in order to carry out functions of the office
Performance Responsibilities For Principal's Secretary
The following responsibilities may be included for this position:
• Performs budgetary and bookkeeping tasks, if elementary level
• Maintains general ledgers, which includes recording expenses
• Reconciles expenditure accounts and creates purchase orders, while considering budgetary constraints
• Prepares bank deposits
• Prepares monthly payroll sheets and submits to Central Office
• Takes inventory in collaboration with the school principal
• Have knowledge of all secretarial positions within building, including assistin with student enrollment and withdrawals
• Enters data into computer databases
• Generates reports, as requested
• Assists in the coordination of school functions and special events
• Sends student records to requesting transferring schools, if elementary level
• Coordinates and communicates information to students, staff, and the community
• Maintains employee and student files
• Maintains daily attendance records for students, if elementary level
• Assists the principal, as needed
• Supervises, trains and assigns duties to office personnel and student office workers
• Ensures office equipment is in working condition
• Greets students, parents, and guests warmly; functions as an ambassador for ISD
• Answers telephones, transfers calls, and takes messages
• Sorts, reads, and distributes office mail
• Performs secretarial duties, such as typing correspondence, ordering supplies, etc.
• Maintains calendars
• Performs other responsibilities as necessary to carry out the function of the office
Terms Of Employment
Principals' Secretaries will be employed for ten, eleven, or twelve month positions. The
salary and work year will be established annually by the Board of Education.
Evaluation
Performance of this job will be evaluated by the immediate supervisor using the
Independence School District Performance Based Evaluation – Office Personnel.