Job Description
Overview of Position
The job of Library Assistant II is done for the purpose/s of providing supplemental assistance to the students and other users of the library resources; assisting the librarian with daily operations of the library sites; identifying age appropriate resources for students and teachers utilizing on-line and library resources; and serving as a resource to distribute, explain and/or operate library media equipment.
Essential Functions
• Assists teachers, students, and/or administrators (e.g. books, on-line sites, etc.) for the purpose of identifying resource materials for use in classroom and/or class assignments.
• Assists the librarian in the operation of the library (e.g. opening/closing, checking in/out materials, scheduling use of equipment, shelving books, tracking overdue books, etc.) for the purpose of ensuring the library is run productively.
• Assists in training and supervising student assistants (TAs) (i.e., assists in grading and evaluating performance and assigning tasks such as unpacking books, shelving books, checking in/out books, etc.) for the purpose of helping the TAs understand library procedures and ensuring correct maintenance of the library resources.
• Evaluates books and/or periodicals for retention within collection (e.g. repairing damaged books, recommending retirement of books and/or periodicals, etc.) for the purpose of ensuring the availability of up-to-date books and library materials.
• Inventories equipment and materials for the purpose of documenting losses and/or maintaining availability of materials.
• Maintains materials inventory (e.g. library books, library hardware/software, media equipment and related instructional materials, etc.) for the purpose of ensuring the availability of materials as required.
• Monitors student activities for the purpose of maintaining a safe environment conducive to learning.
• Orders and maintains supplies and equipment for the purpose of ensuring availability as needed.
• Prepares computerized and manual reports (e.g. collection statistics, scheduling reports/requests, renewal information, overdue lists, textbook orders, fines, costs, etc.) for the purpose of providing documentation and information to others.
• Prepares media equipment for use by a variety of parties and/or functions (e.g. trainings, meetings, conferences, assemblies, play, etc.) for the purpose of ensuring availability of working equipment in a timely manner for all appropriate situations.
• Processes library books, periodicals, software, and related media materials (e.g. logging into master files; bar-coding, shelving, producing required reports, etc. ) for the purpose of providing students and staff with required materials.
• Performs acquisitions functions and procures instructional materials and supplies for the purpose of providing school sites with instructional resources for students when assigned.
• Provides guidance to students (e.g. through questioning interests, focus, hobbies, etc.) for the purpose of helping the student enjoy the knowledge and pleasure of reading.
• Repairs books and materials for the purpose of ensuring the availability of books and library materials.
• Responds to inquiries of students, staff, and/or parents (e.g. availability of books, finding appropriate reference documents, inquiries about accessing on-line databases, use of audio-visual equipment and cameras, book fines, etc.) for the purpose of providing information and/or direction as required.
OTHER FUNCTIONS:
• Attends meeting as assigned for the purpose of conveying and/or gathering information required to perform functions.
• Performs related duties consistent with the scope of the position.
REPORTING RELATIONSHIPS
Reports to the School Librarian and is evaluated by the School Principal, or his/her designee. Note: This position cannot be used to replace a school's need for a full-time Librarian.
KNOWLEDGE, SKILLS AND ABILITIES:
Skills
• Required to perform multiple, non-technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions.
• Specific skills required to satisfactorily perform the functions of the job include: operating standard office equipment including using pertinent software applications; and preparing and maintaining accurate records.
Knowledge
• Required to perform basic math, including calculations using fractions, percents, and/or ratios; read technical information, compose a variety of documents, and/or facilitate group discussions; and solve practical problems.
• Specific knowledge required to satisfactorily perform the functions of the job includes: library practices, cataloging system, word processing and computer and Internet, and inventory systems.
Ability
• Required to schedule activities, meetings, and/or events; write routine correspondence; read and interpret documents such as operating and maintenance instructions and procedure manuals; gather, collate, and/or classify data; and consider a number of factors when using equipment.
• Flexibility is required to work with others in a wide variety of circumstances; work with data utilizing defined and similar processes; and operate equipment using standardized methods.
• Ability is also required to work with a diversity of individuals and/or groups; work with a variety of data; and utilize a variety of types of job-related equipment.
• In working with others, problem solving is required to identify issues and create action plans.
• Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is moderate.
• Specific abilities required to satisfactorily perform the functions of the job include: establishing and maintaining effective working relationships.
RESPONSIBILITY
Responsibilities include: working under direct supervision using standardized routines; leading, guiding, and/or coordinating others; and operating within a defined budget. Utilization of some resources from other work units is often required to perform the job's functions. There is some opportunity to effect the Organization's services.
WORKING ENVIRONMENT:
The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting up to 50 pounds, carrying, pushing, and/or pulling; some climbing and balancing; frequent stooping, kneeling, crouching, and/or crawling; and some fine finger dexterity. Generally the job requires 30% sitting, 20% walking, and 50% standing. This job is performed in a generally clean and healthy environment.
Typical Qualifications
EDUCATION:
High school diploma or GED equivalent and completion of general computer courses in word processing, spreadsheets, desktop publishing and presentations.
YEARS OF RELEVANT EXPERIENCE:
At least two (2) years of work experience in a library setting with increasing levels of responsibility to include keyboarding and using computerized cataloging and/or inventory system, records maintenance, and setting up and using audio-visual equipment.
SUBSTITUTION:
Applicable qualifying work experience in a classroom utilizing a variety of computer software programs or inventory control in a computerized system may substitute for the library work experience on a month-for-month basis.
DESIRABLE:
An Associate degree or equivalent.
CERTIFICATES & LICENSES:
Valid State of Washington Driver's License
CLEARANCES:
Criminal Justice Fingerprint
Background Clearance