Facilities Coordinator Level 1 - (Provisional) - Facilities Management

Facilities Coordinator Level 1 - (Provisional) - Facilities Management

GENERAL DUTIES

Studies, evaluates, and analyzes space utilization and requirements, consistent with the environmental and program needs of the CUNY location(s) being served. Performs consecutive services, develops specifications for appropriate furniture and equipment, and oversees installation. May utilize related technology and computer systems in performance of job duties.

There are two assignment levels in this title (Level 1 and Level 2) representing work of varying degrees of difficulty and responsibility. All personnel perform related work.

The specification describes typical assignments for this title; related duties may be assigned as needed.

Assignment Level I: Tasks are performed under general supervision, with some latitude for independent initiative and judgment, as follows:
• Conducts field surveys to review and inspect CUNY facilities, obtains relevant data to evaluate current and future facility requirements, interprets organizational plans, and communicates with those who occupy and/or use facilities.
• Assures that all plans produced are accurate based on management guidelines and other information provided.
• Coordinates the work of dealers/suppliers, trade workers, consultants, contractors, vendors, and College personnel.
• Coordinates details of relocation of personnel, equipment, and materials.
• Meets with College personnel to survey, assess and identify specific program needs.
• Coordinates details of relocation of personnel, equipment, and materials.
• Oversees installation of furniture, finishes, and equipment.
• Performs studies of existing space and space layouts to determine opportunities for more effective and efficient utilization.
• Prepares reports and makes recommendations regarding space requirements.
• Evaluates space requirements, considering the environmental and program needs of the location being served.
• Develops computations and schematic layouts to reflect recommendations, using appropriate technology and standards.
• Provides input to, and accepts input from, specialists such as interior designers, architects, engineers, and technologists.
• Makes recommendations regarding the replacement, repair, or redeployment of furniture and related equipment.
• Adhering to procurement policies, develops specifications for bidding and cost estimates leading to the purchase of new furniture and equipment.
• Creates work orders to define requirements for related improvements such as painting and carpentry work.
• Assists procurement personnel in completing the purchasing/contracting process.
• May provide input to, and assist, the Project Manager or General Contractor in projects involving construction.
• Prepares and presents progress reports.
• Maintains inventories and records regarding space utilization in a CUNY location, as well as furniture, equipment, artwork, and public fixtures within these spaces.
• Serves as the client contact for relocation requests.
• Assists procurement personnel in the development specifications for bidding, cost estimates and in completing purchasing/contracting process leading to the purchase of new furniture and equipment.
• Provides input to, and accepts input from, specialists such as interior designers, architects, engineers, and technologists.
• Utilizes computer systems including office productivity, architectural design and drawing, facilities management, inventory control systems, in the performance of duties.

Assignment Level II: In addition to performing the work in Assignment Level 1, performs the following with limited supervision and considerable latitude for independent initiative and judgment, as follows:
• Prepares management reports summarizing conditions, needs, and plans.
• Collaborates with functional experts (i.e., Technology, Security, Maintenance) to understand issues, trends, and requirements.
• Creates College or Unit-wide space management plans, considering future needs as well as growth and economic factors.
• Interprets CUNY-wide and external standards; communicates standards to the College or unit.
• Develops local standards for space utilization, signage, furniture, and fixtures.
• Researches and provides input to management on best practices and trends in space management.
• Performs work in highly specialized and/or complex College environments, such as laboratories, media centers, and computer facilities.
• May develop local standards for space utilization, signage, furniture, and fixtures.
• Creates College-wide space management plans, considering future needs as well as growth and economic factors.

Knowledges Skills and Abilities
• Knowledge of relevant Federal, State, and City laws, as well as codes and standards that apply to interior spaces.

CONTRACT TITLE

Facilities Coordinator

FLSA

Non-exempt

CAMPUS SPECIFIC INFORMATION

The CUNY School of Medicine (SoM), located in the heart of Harlem, New York, is the only medical school in the City University of New York system and the only public medical school in Manhattan. Building upon 50 years of success as the Sophie Davis School of Biomedical Education, the institution transitioned to the CUNY School of Medicine in 2016. The CUNY SoM offers an accelerated BS/MD degree (7-year program) and a Physician Assistant Master’s Degree (27-month program). True to its legacy of access, opportunity, and community transformation, the medical school’s mission remains to recruit highly talented students as diverse as New York City itself. CUNY SoM places a special emphasis on recruiting those who are underrepresented in the field of medicine and on training high-quality, culturally competent health professionals and scientists equipped to address the healthcare needs of New York’s medically underserved communities. As a significant priority, CUNY SoM also seeks to enhance the recruitment and retention of senior leadership, faculty, and staff to reflect the diversity of our student body more closely.

Reporting to the Director of Facilities Planning and Operations, the Facilities Coordinator will maintain daily building operations, coordinate repairs, and being the primary contact for all facilities related needs for the college.

In addition to the CUNY Title Overview, the duties include:
• Coordinate with the Director of Facilities about the college space needs, relocation of the various employees and or departments; attending meetings to discuss space requests and assisting with the completion of documentations, clarifying issues and resolving problems.
• Assist with loading and unloading of supplies; distribute and pick up mail and other supplies from and to the college offices.
• Maintain various records, and perform special projects as necessary.
• Relinquishment of furniture, equipment, and other college resources to ensure that old and/or un-needed items are discarded and/or removed safely.
• Liaison between the CUNY School of Medicine and City College Facilities department.Organize room set-ups for events.
• Able to provide exceptional customer service in every interaction, representing the college positive manner.
• Create and track work orders and other related facilities operation duties.

MINIMUM QUALIFICATIONS

Assignment Level 1
• A baccalaureate degree from an accredited college or university and one (1) year of related full-time experience involving responsibilities such as: evaluation and layout of space in buildings and other structures similar to those in an educational institution, experience in projects requiring knowledge of construction needs, costs, and building standards, developing and interpreting schematic layouts, and installation of technology such as computer and telecommunications systems; OR
• A four-year high school diploma or its educational equivalent and four (4) years full-time experience as described in “1” above; OR
• A satisfactory equivalent of education and experience. College education may be substituted for up to three (3) years of the experience listed in “1” above on the basis that 40 semester credits from an accredited college or university substitutes for one (1) year of the required work experience. All candidates must have at least one (1) year of full-time experience as described in “1” above.

Assignment Level 2
• A baccalaureate degree from an accredited college and three (3) years of related full-time experience involving responsibilities such as: evaluation and layout of space in buildings and other structures similar to those in an educational institution, experience in projects requiring knowledge of construction needs, costs, and building standards, developing and interpreting schematic layouts, and installation of technology such as computer and telecommunications systems; OR
• A four-year high school diploma or its educational equivalent and six (6) years full-time experience as described in “1” above; OR
• A satisfactory equivalent of education and experience. College education may be substituted for up to three (3) years of the experience listed in “1” above on the basis that 40 semester credits from an accredited college or university substitutes for one (1) year of the required work experience. A graduate degree in a related discipline from an accredited college or university may be substituted for two (2) years of experience. All candidates must have at least one (1) year of full-time experience as described in “1” above.

English Language Proficiency: Demonstrated English language proficiency, including the ability to speak, read, write and understand English well enough to meet minimally acceptable performance standards set for job tasks.

Note: A Motor Vehicle Driver License valid in the State of New York, may be required for certain positions. If you have moving violations, license suspension(s) or an accident record, you may be disqualified. If appointed to a position requiring a Motor Vehicle Driver License, this license must be maintained for the duration of your employment.

COMPENSATION

New Hire: $65,573*

Incumbent Rate: $74,100
• Reflects a 13% salary suppression for the first 2 years of service.

BENEFITS

CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.

HOW TO APPLY

Please visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID: 31673 or Title: Facilities Coordinator Level 1. Select "Apply Now" and provide the requested information.

Applicants should provide a resume and cover letter.

CLOSING DATE

Open until February 28, 2026.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID: 31673

Location: CUNY School of Medicine

Job Type: Full-Time