Job Description
Requirements: Administrative Writing Skills, Reporting Skills, Scheduling, Microsoft Office Skills (orsimilar programs), Professionalism, Confidentiality, Organization, Typing, VerbalCommunication, previous office experienceSummary description: Primary office secretary responsible for the organization, management, completion of tasks, cleanliness, and day-to-day operation of the front office.Primary responsibilities:- Primary contact for MS/HS department office visits and phone calls- Deliver or assign personnel to deliver messages either via phone intercom or personally to classroom or individual- Organize the schedule and communicate the details regarding Parent/Teacher Conferences for 6th-12th Grade- Check/collect weekly lesson plans for completion, standards, etc.- Check grades and make sure grades are submitted by report card dates- Oversee Report Cards and Failing Lists- Create and distribute monthly rotation calendars- Monitor ProgressBook for set-up, timely entries, assignment posting, etc.- Gather testing materials prior to testing months and distribute during testing months- Order Instructional Supplies on a department-wide basis (zipper binders, student planners, House bandanas, headphones, etc)- Maintain RISE Board- Assist with planning student events (ie, Merit Day, Assemblies, etc.)- Facilitate the Middle School House Program (tracking points, updating scores, planning House parties)- Assist with staff meetings (meeting notes, etc)- Prepare all student awards quarterly- Facilitate school-wide morning announcements- Manage the use of Classroom Budgets and purchasing of items for MS/HS teachers- Maintain inventory of upstairs teachers lounge supplies and restock when necessary- Email information updates and other pertinent information to Business Office, Administration, and staff- Assist administration with events and upcoming tasks- Assist with compiling MS/HS monthly newsletters- Maintain a neat and organized office area for a professional appearanceStudent Services Items- Schedule IEP, 504, ETR, etc. meetings- Schedule school psychologist evaluations- Review 504s on a biannual basis- Double-check paperwork and track of deadlines- Run reports for compliance and other reporting as needed- Ordering of SPED/ELL materials and tracking budgets- Track what testing needs to be completed- Organizing/filing/scanning paperwork- Gather testing materials and assign students/staff small group state testingProfessional Development- Observe and collaborate with others in your area of specialization- Attend professional development opportunities throughout the school year or summer for your continuous improvement- Reflect and self-evaluate oftenAdditional Items- Build a relationship with students and parents so that they know you want only the best for the student- Submit all required items to administration in a timely manner- Return all communication to parents within 24 hours of receiving it- Be supportive of the PPA team at all times, but especially when speaking to parents and students- Communicate with supervisor in regards to staff not following policies of PPA- Complete anything assigned by your supervisorPlease submit resume and cover letter to kknowland@patriotprep.com