Health Aide

Impact Public Schools is seeking a Health Aide to provide essential administrative and operational support to our school nursing team. This is a non-clinical, supportive role designed for a highly organized individual who is passionate about student wellness and equity. If you are a detail-oriented professional who enjoys data management, clear communication with families, and keeping systems running smoothly across multiple sites, this is the role for you!_ No RN degree or prior healthcare experience is required_, though an interest in the health field is a plus.

POSITION: Health Aide

TYPE: Home Office

LOCATION: Work at our school sites with locations across the Seattle-Tacoma area (Tukwila, WA, South Seattle, WA, Tacoma, WA, Renton, WA). Opportunity for remote work based on approval by manager

SALARY: $42,448-$45,046

STATUS: Full time year round, benefits eligible, non-exempt, in-person position

START: June 1, 2026

REPORTS TO: School Nurse

Who You Are

• You believe in the power of teamwork and want to work in a collaborative school community where team members support one another, whether it’s sharing ideas, teaming up on parent communication, or stepping in to help a colleague in need.

• You are excited by the idea of delivering rigorous and engaging content to scholars by leveraging high-quality curriculum and teaching resources.

• You enjoy opportunities to share your voice on how to improve our scholars’ experience through dynamic and ongoing input cycles facilitated by school & network leaders.

• You are aligned with Impact Public Schools’ values and share an unwavering belief that every child, regardless of their identity and needs, can thrive and meet ambitious goals.

Key Skills and Characteristics

Below are some of the skills, experiences, and dispositions that we're looking for in an applicant. We don't expect strong candidates to excel in every one of these.

• Highly Organized: Ability to manage records and schedules across multiple campus locations.

• Strong Communicator: Comfortable speaking with families via phone and digital apps (ParentSquare, etc.) with empathy and clarity, including utilizing translation services as needed.

• Tech-Savvy: Proficient in data entry and navigating student information systems.

• Adaptable: Ready to travel between sites to ensure all health offices are stocked and compliant.

• Reliable: Committed to honesty, safety, and the privacy of student medical information.

Core Job Functions

Data & Compliance Management

• Immunization & Onboarding Audit: Primary responsibility for auditing WA State immunization records (CIS forms) and health sections of new student enrollment packets to ensure all legal and safety requirements are met before a student’s first day.

• Health Record Digitization: Maintain 100% accurate student health files by scanning physical documents (physical exams, medical orders) into secure digital systems and linking them to internal tracking sheets in strict adherence to FERPA and HIPAA standards.

• Compliance Data Maintenance: Compile and maintain comprehensive data for annual state health reports; track and identify students with missing immunizations or incomplete health condition paperwork to ensure the nursing team has accurate, up-to-date records for all campuses.

Clinical Support & Direct Care

• Initial Triage: Greet students who enter the health room, take basic temperatures, and determine if the student needs the Nurse immediately or can be managed with basic first aid (Band-Aid, rest, ice pack).

• Illness Tracking: Monitor "Daily Attendance" reasons to identify trends (e.g., a spike in stomach flu in a specific classroom) and report findings to the School Nurse.

• Screening Coordination: Support Nurse with the logistical flow for district-wide vision and hearing screenings, including scheduling, student movement, data entry of results, and managing the family notification process for referrals.

• Health Training Assistance: Support the School Nurse in delivering established mid-year health training to staff; manage logistics, attendance tracking, and resource distribution for day-to-day health protocols.

Communication & Family Engagement

• Family Liaison: Serve as the primary point of contact for non-clinical inquiries, such as missing health-related paperwork, medication updates, or screening follow-ups.

• Proactive Medication Follow-up: Monitor medication expiration dates and contact guardians to ensure replacements and updated authorization forms are received before current supplies expire.

• Cultural Sensitivity: Communicate health requirements and sensitive information with empathy and multicultural awareness, ensuring all families feel supported and informed regardless of background.

Operations & Inventory

• Inventory Management: Conduct regular audits of first aid supplies and office equipment at each of the four school health offices; place orders to ensure no site runs low on essentials.

• Medication Coordination: Manage the intake and year-end return of student medications, ensuring all labels and provider orders are cross-referenced and securely stored at each site.

• District-Wide Logistics: Travel between campuses to perform administrative "sweeps," ensuring all health office environments are organized, standardized, welcoming, and compliant with district policy.

Other duties as assigned

Required Qualifications

• High School Diploma or GED.

• Familiarity with Gmail, Google docs, and Google sheets

• Ability to navigate student information systems

• Familiarity with electronic health records

• Enjoy working with both teachers and young students

• Experience in an office or administrative setting

Preferred Qualifications

• Proficiency in another language, particularly Spanish, Somali, and/or Amharic

License/Certification

• Must have or be eligible to obtain a food handler certification

Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. This position is active and may require standing, walking, bending, kneeling, stooping, and crouching throughout the day. Frequent light lifting and carrying (less than 15 pounds) with occasional heavy lifting (up to 50 pounds). The employee must have sufficient hand, arm, and finger dexterity to operate a computer keyboard and other office equipment. Work is primarily inside but has daily responsibilities outside (exposure to sun, heat, cold, and inclement weather).

Non-negotiables

• Must pass a fingerprint and background check

• Complete SafeSchools trainings

What We Offer

• Competitive pay and generous paid time off package including paid holidays, vacation and personal time;

• Eligible employees can access our earned wage program through myFlexPay;

• Medical, dental, vision, life and AD&D insurances;

• Retirement account with employer contributions;

• Free mental health support + more through our employee assistance program;

• Growth pathways for increased levels of leadership.

Equal Employment Opportunity

Impact Public Schools is committed to providing a work environment free of unlawful discrimination and harassment, including sexual harassment. Click to review Impact’s Employee Non-discrimination Policy for Impact Schools.

Non-Discrimination Statements

Impact Public Schools does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. Click to review Impact’s designated leaders responsible to handle all questions and complaints of alleged discrimination at each of Impact’s schools.

Job Type: Full-time

Pay: From $42,448.00 per year

Benefits:

• Dental insurance

• Employee assistance program

• Health insurance

• Paid time off

• Parental leave

• Retirement plan

• Vision insurance

Education:

• High school or equivalent (Preferred)

Ability to Commute:

• Tukwila, WA 98168 (Required)

Work Location: In person